Graduate School (GSAM・GSM・GSAD)
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We will hold several mandatory new student orientation sessions to help you proceed toward enrollment.
Contents
1. Preparation for orientation
＜Issuance of APU Account (ID) and Password＞
You will need your APU account login details (APU user ID and password) to access all of APU’s systems, including your APU email, the university’s online noticeboard (Campus Terminal), Zoom, and for online course registration.
Please check your email registered with the university on the evening of September 11th for your user ID and password.
New Graduate Students:
You can confirm your APU account user ID, password, and student ID number in the "Enrollment Procedures System".
Sample email sent on September 11th [for New Graduate Students]
(Image Screen) Notification of user ID and password in the "Enrollment Procedures System"
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You can access Campus Terminal from September 21.
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If you have any questions, please join the Information System Orientation on September 26.
Prepare for the Academic Writing Training
Attending the Academic Writing Training before beginning your studies is mandatory. The training aims to enhance your academic writing skills and provide knowledge and techniques necessary for completing a large research project (e.g. a thesis, dissertation, report, or case study). You will be sent preliminary readings and assignments for this training to your APU email address, so please make sure that you access your APU email according to the instructions above.
2. Information materials
＜Academic & Course Registration＞
＜Student Life＞
Health Checkup・ APU Health Clinic & Counseling Room・ Bus commuter pass information・ Student Activity Guide・ Extracurricular Activity Instagram President Deguchi's Recommended Reading List for First-Year Students
3. Orientation schedule
Orientation guidance sessions will be held at the designated dates and times below. Please see the Orientation Schedule (PDF version) for more information. Please bring writing materials to all the guidance sessions.
* Abbreviations:
GSAM: Graduate School of Asia Pacific Studies – Master’s Program
GSAD: Graduate School of Asia Pacific Studies – Doctoral Program
GSM: Graduate School of Management
Attendance is required for the events marked as mandatory, so be sure to include them in your schedule!
Sept. 20 (Wed.)
【Common to All Students】
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP House 1 Lobby (Last tour departs at 16:00)
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 16:00. Event details can be found at the social media accounts below.
apuflag
APUFLAG
Sept. 21 (Thu.)
【Common to All Students】
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9:00-17:30 Japanese Placement Test / Only students who want to take Japanese Language Subjects / FII Bldg. Classroom FII 120, FII 122
A test to determine your level for Japanese Language Subjects. We will let you know the time and location by mid-September.
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP House 1 Lobby (Last tour departs at 16:00)
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. The event on September 21 is only open to students who don't have a placement test in the afternoon. Tours will depart in the order participants arrive and the last tour departs at 16:00. Event details can be found at the social media accounts below.
Sept. 22 (Fri.)
【Common to All Students】
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14:00-15:50 Entrance Ceremony / Mandatory / Millennium Hall
Please refer to the Entrance Ceremony webpage for details.
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16:00-19:30 “We are APU-The Welcome Festival”/On Campus
Events will be held following the Entrance Ceremony to welcome new students to APU.
Sept. 25 (Mon.)
【Common to All Students】
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10:30-12:00 Student Life Guidance Session / Mandatory / F Bldg. 1F, Meet at the main entrance facing the fountain / Materials
Important information and helpful advice on having a successful life at APU.
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13:00-13:40 Important Information from the University / Mandatory / Millennium Hall
The University will explain university rules and disciplinary actions, actions to take in case of natural disasters, healthcare, etc.
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13:50-14:10 Healthcare Guidance / Mandatory / Millennium Hall
Information regarding how to take the health check-up will be provided. We will also introduce the Health Clinic and Counseling Room.
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14:20-14:50 【International Students only】 Visa Guidance / Mandatory / Millennium Hall / Materials
Information about student visa and visa renewal procedures will be explained.
*Please bring your Campus Life Handbook distributed at the Student Life Guidance Session in the morning. -
15:00-15:30 Using the Co-op / Mandatory / Millennium Hall
Benefits and functions of joining the Co-op will be explained.
Please read Using the Co-op (PDF) in advance.
*Please bring your Residence card and Cash (CO-OP investment) if you wish to join the Co-op.
*If you wish to purchase a SIM card on the same day, please also bring your passport. -
16:00-18:00 FLAG Event: Explore our Campus - On campus social event- 1 / Voluntary / Classroom J103
A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the social media accounts below
Sept. 26 (Tue.)
【Common to All Students】
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10:00-11:00 AP House 4 Residents Emergency Drill / Mandatory / Wait in your room
Emergency drill for AP House residents. Please be in your room before the drill begins and follow the evacuation instructions.
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13:00-14:30 Information System Guidance / Mandatory / Classroom F204 / Materials and Settings
Explanations regarding the IT systems used at APU.
Please read the guidance material “BEGINNER'S GUIDE for Students” in advance.
* Please check your email registered with the university on the evening of September 11th for your APU user ID and password.
【GSM】
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15:00-16:30 Completion Requirements for GSM / Mandatory / Classroom J201 / Materials
Program overview and explanation of completion requirements.
Sept. 27 (Wed.)
【Common to All Students】
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9:30-10:30 【International Students only】 Receive Student ID Card, Address Registration & Bank Account Opening / Mandatory/ Classroom F104
International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.
*Please bring your passport, residence card, pen, and your Student ID number given to you through the Online Enrolment Procedures System. -
9:30-10:30 【Domestic Students only】 Student ID Card Distribution /Mandatory/F106
Student ID Cards will be distributed to domestic students.
*Please bring your Student ID number given to you through the Online Enrolment Procedures System. -
10:00-16:00 FLAG Event: Welcome Café 1 / Voluntary / Cafeteria
Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.
【GSAM】
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11:00-12:30 Completion Requirements for GSAM / Mandatory / Classroom J201 / Materials
Program overview and explanation of completion requirements.
【GSAD】
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11:30-13:00 Completion Requirements for GSAD / Mandatory/ B Bldg. 2 F Classroom RMR6 / Materials
Program overview and explanation of completion requirements.
【GSM】
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14:30-16:00 Explanation of the Program / Mandatory/ Classroom J201
Explanation of the Academic Contents of the Master's Program by the Associate Dean.
Sept. 28 (Thu.)
【Common to All Students】
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10:00-12:00 Library and Study Support orientation / Mandatory / Classroom F102, F103
Information about APU Library and Study Support
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11:00-15:00 FLAG Event: Welcome Café 2 / Voluntary / Cafeteria
Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.
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14:00-16:00 Academic Writing Training Session Part 1 / Mandatory / Classroom J101
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 1st session focuses on a research thesis.
*Please bring your Student ID card.
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16:00-18:00 FLAG Event: Explore our Campus - On campus social event- 2 / Voluntary / J105
A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the social media accounts below.
Sept. 29 (Fri.)
【Common to All Students】
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8:00-13:00 Health Checkups / Mandatory / AP House 4→Oitaken Koseiren Kenko Kanri Center→APU
All new students must take the health checkup. Details will be explained during the "Healthcare Guidance" on September 25th. Before going to the health checkup, please make sure to watch the health checkup video in "2: Information Materials.
*Please bring your Student ID card, Urine test kit, Health Exam Interview Card -
14:00-16:00 Academic Writing Training Session Part 2 / Mandatory / Classroom J101
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 2nd session focuses on research questions
*Please bring your Student ID card.
Sept. 30 (Sat.)
【GSM】
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9:00 – 16:00 MBA Bootcamp / Mandatory / APU Plaza (AP House 4)
Mandatory workshops for developing essential MBA skills and values. Detailed schedule will be shared to your APU email address.
Oct. 2 (Mon.)
【Common to All Students】
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9:30 - 17:00 Course Registration Starts / Online / Possible to use D Bldg. 3F CAI 2-3 classrooms
You can register for courses at home, AP House, or any other location with an internet connection on or off campus.
If you want to register for courses on campus, you can use the open classrooms CAI 2-3 in D Bldg. 3rd floor.
Campusmate: https://cmate2.apu.ac.jp/campusapu/top.do -
12:00-12:45 Extracurricular Activities Guidance / Online / Voluntary / Zoom or Facebook Livestream
Information on extracurricular activities at APU and how you can get involved!
Join via Zoom: https://weareapu.zoom.us/j/94564139333 (Meeting ID: 945 6413 9333)
Facebook Livestream: APU Student Activities -
14:00-16:00 Academic Writing Training Session Part 3/ Mandatory / Classroom J101
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 3rd session focuses on what an argument is.
*Please bring your Student ID card.
Oct. 3 (Tue.)
【Common to All Students】
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10:00-11:15 Career Guidance / Mandatory / Classroom J203
Reflect on why you entered APU and envision your ideal future. Please bring your smart phone or other device as a questionnaire will be administered during the guidance.
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11:30-12:30 【International Students only】 Scholarship Information (Tuition Reduction and JASSO for International Students) / Mandatory / Classroom F105
Scholarship requirements and assessment for continuation for international students (Tuition Reduction and JASSO)
*Please bring your Student ID card, residence card, and writing materials.
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13:30-15:30 Meet APU Clubs and Circles / Voluntary / Classroom J101-J105
Come meet members of APU's registered clubs, circles, and other student organizations to hear more about their activities. Feel free to come and go at your leisure.
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14:00-16:00 Academic Writing Training Session Part 4 / Mandatory / D Bldg. 3 F Classroom IPS2
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This final session focuses on research ethics and plagiarism.
*Please bring your APU account user ID and password and Student ID card.
Oct. 4 (Wed.)
【Common to All Students】
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Start of Classes, Fall Semester 1st Quarter | Class Timetable
Oct. 8 (Sun.)
【GSM】
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9:00 – 16:00 MBA Bootcamp / Mandatory / APU Plaza (AP House 4)
Mandatory workshops for developing essential MBA skills and values. Detailed schedule will be shared to your APU email address.
4. Useful Links
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- provides detailed and up-to-date information for graduate students!
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- provides a variety of general academic information.
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- The APU portal for all types of information from the University
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- the learning management system (LMS) used at APU.
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- Online system for course registration, grade check, job hunting activities, etc.
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- Online system for viewing course syllabi. Syllabi provide students with information on courses, including possible course requirements.
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- Access to online catalogs, various online databases, and other services.
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- The APU Portal site has a variety of information on student life, classes, and employment gathered in one place.
5. Contact
| Areas of Responsibility | APU Office | Inquiries |
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| Graduate School Office Course registration, confirmation of completion requirements, inquiries about the course structure, inquiries about seminars and research. |
Academic Office |
Email: ac-grad@apu.ac.jp |
| Zoom | Academic Office | https://forms.office.com/r/BVb6EmQPGW |
| Class absences |
Email: acsubmit@apu.ac.jp |
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| TA job |
Email: ta-jobs@apu.ac.jp |
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| Library | Library |
Email: library9@apu.ac.jp |
| Student job placement support, internships | Career Office |
Email: career2@apu.ac.jp |
| Employment of graduates *We do not refer students for part-time work. | ||
| Ritsumeikan Center for Asia Pacific Studies (RCAPS) | Research Office |
Email: rcaps@apu.ac.jp |
| Alumni Association | Alumni Association |
Email: apualumn@apu.ac.jp |
| System malfunctions | Information Systems Administrative Office | Inquiry Entry |
| On-campus lost-and-found / Emergencies | Central Security Office | TEL: +81-977-78-1150 (24 hours) |
| Visitor parking | ||
| Student status (leave of absence, withdrawal, etc.) |
Student Office |
Email: apustu1@apu.ac.jp |
| Status of residence (Student Visa), work permits | Student Office |
Email: stuvisa@apu.ac.jp |
| Tuition | Administration Office |
Email: adgaku@apu.ac.jp (invoices and payments) |
| Student Office |
Email: t-fee@apu.ac.jp (Other) |
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| Scholarships | Student Office |
Email: apusch@apu.ac.jp |
| Clubs/circles, Student projects, Local community exchange | Student Office |
Email: stueca@apu.ac.jp |
| Illness/injury, health-related consultations | Health Clinic |
Email: booking@apu.ac.jp |
| Mental Health | Counseling Room | counseli@apu.ac.jp |
| Harassment-related consultations | Harassment Officers | Click on the Harassment Officers link on the left |
| Dormitory life |
AP House Office (Student Office) |
Email: ssc_bo@apu.ac.jp |
