Graduate School (GSAM・GSM・GSAD)
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We will hold several mandatory new student orientation sessions to help you proceed toward enrollment.
Contents
1. Preparation for orientation
〈Issuance of APU Account (ID) and Password〉
You will need your APU account login details (APU user ID and password) to access all of APU’s systems, including your APU email, the university’s online noticeboard (Campus Terminal), Zoom, and for online course registration.
APU account user ID and password will be informed through the “Enrolment Procedures System” in the evening of Wednesday, March 27.
New Graduate Students:
You can confirm your APU account user ID, password, and student ID number in the "Enrollment Procedures System".
Sample email sent on March 4th and 27th [for New Graduate Students]
(Image Screen) Notification of user ID and password in the "Enrollment Procedures System"
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You can access Campus Terminal from April 1.
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If you have any questions, please join the Information System Orientation on March 28.
Prepare for the Academic Writing Training
Attending the Academic Writing Training before beginning your studies is mandatory. The training aims to enhance your academic writing skills and provide knowledge and techniques necessary for completing a large research project (e.g. a thesis, dissertation, report, or case study). You will be sent preliminary readings and assignments for this training to the email address used for the Enrolment Procedures System, so please make sure that you check your email for a link to the materials.
2. Student Life Information materials
〈Academic & Course Registration〉
〈Student Life〉
3. On-demand guidance videos
The following guidance sessions will be delivered via on-demand videos. Please make sure to watch the following videos during the designated periods.
Please read the guidance material “BEGINNER'S GUIDE for Students” and video in advance, before attending the Information System Guidance in-person on March 28 (Thu).
0. Welcome to APU!! - Video Contents and ALRCS Students' Support –
Ready to navigate your new student environment? This video series by Academic & Learning Resource Core Staff (ALRCS) provides a clear roadmap for students and introduces you to the systems you will need for your APU life such as your APU e-mail, Campus Terminal, Campusmate, Moodle, and more!
1. Notification of APU user ID and password
To access the APU systems, you will need your APU Account. This video shows you where to find your user ID and password and gives a summary on which systems it can be used for.
2. Initial Set-up of the APU Account, MFA and Microsoft 365
Learn how to safeguard your APU (Microsoft 365) account with confidence and download the necessary tools you will need for classes like Zoom! In this video we will explain how to change and strengthen your password and how to enable Multi Factor Authentication!
3. Campus Terminal and Campusmate
Campus Terminal and Campusmate both have 'Campus' in the name, but their functions are very different! This video unveils the functionalities of Campus Terminal and Campus Mate, how to log-in, and essential functions you need to know.
4. APU Moodle
Where do you submit homework and find learning materials given by the professors in APU? That would be Moodle for most classes. This video introduces how to log-in to APU Moodle, your academic learning system for your APU life.
5. Connecting to the Wireless LAN (Wi-Fi)
To connect to APU's online system you will need to connect to the campus Wifi! This video explains how to connect to the Wifi for the first time on Campus and troubleshooting tips for a seamless online experience. We'll also cover key points to remember when the semester starts such as the BYOD (Bring Your Own Device) policy and loaner PC options.Health Checkup Video
APU Health Clinic & Counseling Room Video
To see the video, please login to Moodle.
Log in to Moodle from here.
For operation instructions, please refer to here.
Please also make sure to review the Emergency Disaster Response Handbook.
4. Orientation schedule
Orientation guidance sessions will be held at the designated dates and times below. Please see the Orientation Schedule below for more information. Please bring writing materials to all the guidance sessions.
* Abbreviations:
GSAM: Graduate School of Asia Pacific Studies – Master’s Program
GSAD: Graduate School of Asia Pacific Studies – Doctoral Program
GSM: Graduate School of Management
Unless an event is explicitly noted as voluntary, all orientation sessions are mandatory, so be sure to include them in your schedule!
March 21 (Thu.)
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at Millennium Hall
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. Event details can be found at the social media accounts below.
*It is recommended that you purchase an Oita Kotsu Triple Ticket at the Co-Op Shop (prepaid transportation IC cards are also accepted).
apuflag
APUFLAG
March 22 (Fri.)
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall - AP House 2, 1F
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. Event details can be found at the social media accounts below.
*It is recommended that you purchase an Oita Kotsu Triple Ticket at the Co-Op Shop (prepaid transportation IC cards are also accepted).
March 25 (Mon.)
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10:00-17:30 Japanese Placement Test / Only students who want to take Japanese Language Subjects / FⅡ120, FⅡ122
A test to determine your level for Japanese Language Subjects.
We will let you know In-person test time and location by late February to early March.
March 26 (Tue.)
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11:00-12:30 Student Life Guidance Session / Mandatory / F Bldg 1F, Meet at the main entrance facing the fountain / Materials
Important information and helpful advice on having a successful life at APU.
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13:30-14:10 Important Information from the University / Mandatory / F105
The University will explain about important information you need to know while studying at APU.
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14:10-14:40 Healthcare Guidance / Mandatory / F105
Information on healthcare and how to take the health check-up will be provided.
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14:40-15:10 Using the Co-op / Mandatory / F105
Benefits and functions of joining the Co-op will be explained.
Please read Using the Co-op in advance.〈International students〉
*Please bring your Residence card and Cash (CO-OP investment) if you wish to join the Co-op.
*If you wish to purchase a SIM card on the same day, please also bring your passport. -
15:50-17:50 FLAG Event: Explore our Campus - On campus social event / Voluntary / J102
A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the social media accounts below.
March 27 (Wed.)
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9:30-10:30 AP House 3 and 4 Residents Emergency Drill/ Mandatory / Wait in your room
Emergency drill for AP House residents. Please be in your room before the drill begins and follow the evacuation instructions.
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12:00-16:00 FLAG Event: Welcome Café / Voluntary / Near the Cafeteria exit
Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.
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13:00-16:00 MBA Bootcamp: Teamwork and Leadership / Mandatory / F108
March 28 (Thu.)
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9:30-10:30 Library Orientation / Mandatory / F101-F103
Information about APU Library and Study Support
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10:30-13:00 FLAG Event: Welcome Café / Voluntary / Near the Cafeteria exit
Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.
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13:00-14:00 Information System Guidance / Mandatory / F101-F103
Explanations regarding the IT systems used at APU.
*Please read the guidance material “BEGINNER'S GUIDE for Students” and videos in advance.
*Please check your email registered with the university on the evening of March 27th for your APU user ID and password.
*Please bring your APU account user ID, password, and laptop computer.
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15:00-16:30 Completion Requirements for GSAM / Mandatory / J204
Program overview and explanation of completion requirements. Please read the Orientation Materials in advance
*Please bring your Student ID number given to you through the Online Enrolment Procedures System.
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15:00-16:30 Completion Requirements for GSM / Mandatory / J201
Program overview and explanation of completion requirements. Please read the Orientation Materials in advance
*Please bring your Student ID number given to you through the Online Enrolment Procedures System. -
17:00-19:00 MBA Bootcamp: Creative Thinking/ Mandatory/ J201
March 29 (Fri.)
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13:00-14:00 Career Guidance / Mandatory / F107 / Materials
Reflect on why you entered APU and envision your ideal future. How to effectively build a personal brand and expand your potential using your expertise gained in graduate school.
Please bring your smart phone or other device as a questionnaire will be administered during the guidance.
Introducing the Career Office’s services -
14:30-16:30 FLAG Event: Explore our Campus - On campus social event / Voluntary / J102
A fun event run by FLAG to help new students get to know each other and the APU campus. Event details can be found at the social media accounts below.
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10:30-12:00 Program Explanation / Mandatory / J201
Explanation of the Academic Contents of the Master's Program such as the different kinds of Research Projects and Off-Campus Programs by the Associate Dean
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15:00-17:00 MBA Bootcamp: Case Teaching and Learning / Mandatory / J201
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10:00-11:30 Completion Requirements for GSAD / Mandatory / B Bldg. 2F RMR6
Program overview and explanation of completion requirements. Please read the Orientation Materials in advance.
*Please bring your Student ID number given to you through the Online Enrolment Procedures System.
April 1 (Mon.)
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13:00-15:30 Entrance Ceremony / Mandatory / Millennium Hall
Please refer to the Entrance Ceremony webpage for details.
13:00-13:45: GSAM/GSAD
14:45-15:30: GSM -
14:00-17:30 FLAG Event: Welcome Café (Special café for your entrance ceremony day!) / Voluntary / Near the Cafeteria exit
Here you can talk with the FLAG members about any aspect of your life here as a student at APU. Event details can be found at the social media accounts below.
April 2 (Tue.)
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8:00-13:00 Health Checkups / Mandatory / AP House 3/4→Oitaken Koseiren Kenko Kanri Center→APU
All new students must take to the health checkup. Details will be explained during the "Healthcare Guidance" on March 26th. Before going to the health checkup, please make sure to watch the health checkup video in "3. On-demand guidance videos".
*Please bring a screenshot of the screen showing your student ID number in the email which was sent to you on March 27th by the Admissions Office, Urine test kit, Health Exam Interview Card
*Please check the Campus Terminal message under “Action Required” on April 1 as you will be notified of the time of your health checkup. -
14:00-16:00 Academic Writing Training Session Part 1 / Mandatory / J203
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 1st session focuses on a research thesis.
*Please bring your Student ID number given to you through the Online Enrolment Procedures System.
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16:00-18:00 MBA Bootcamp: Diversity and Inclusion / Mandatory / J203
April 3 (Wed.)
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9:00-12:00〈International Students only〉Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104
International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.
For details, please refer to the following:
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14:00-16:00 Academic Writing Training Session Part 2 / Mandatory / J203
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 2nd session focuses on research questions.
*Please bring your Student ID card. -
16:00-16:30〈International Students Only〉Scholarship Information (APU Tuition Reduction, JASSO for International Students, and external scholarships) / Mandatory / J204
Scholarship requirements and assessment for continuation for international students (APU Tuition Reduction and JASSO) and introduction of external scholarship information.
*Please bring your Student ID card, Residence card, and writing materials.
April 4 (Thu.)
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9:30-17:00 Course Registration / Mandatory / Possible to use D Bldg. 3F, CAI6 classroom
You can register for courses at home, AP House, or any other location with an internet connection on or off campus.
If you want to register for courses on campus, you can use the open classroom. Graduate School staff will be available to answer your questions and help between 9:30 and 10:30 am.Open classrooms will be announced under “Information” on the Campus Terminal. Please note that the number of open classrooms is limited.
Campus Terminal: https://portal2.apu.ac.jp/campusp/top.do
Campusmate: https://cmate2.apu.ac.jp/campusapu/top.do -
14:00-16:00 Academic Writing Training Session Part 3 / Mandatory / J203
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 3rd session focuses on what an argument is.
*Please bring your Student ID card.
April 5 (Fri.)
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10:00-11:00 Extracurricular Activities Guidance / Voluntary / Online / Zoom MTG ID 974 6520 1982
Information on extracurricular activities at APU and how you can get involved!
Join via Zoom: https://weareapu.zoom.us/j/97465201982
Facebook Livestream: APU Student Activities
For more information on extracurricular activities, please check the social media account below. -
11:00-14:00 Meet APU Clubs and Circles: Talk with members of APU student organizations / Voluntary / J102, J103, J105, J202
Come meet members of APU's registered clubs, circles, and other student organizations to hear more about their activities. Feel free to come and go at your leisure.
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14:00-16:00 Academic Writing Training Session Part 4 / Mandatory / D Bldg. 3F IPS2
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This final session focuses on research ethics and plagiarism.
*Please bring your APU account user ID and password and Student ID card.
April 8 (Mon.)
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Start of Classes, Spring Semester 1st Quarter | Class Timetable
5. Useful Links
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- provides detailed and up-to-date information for graduate students!
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- provides a variety of general academic information.
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- The APU portal for all types of information from the University
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- the learning management system (LMS) used at APU.
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- Online system for course registration, grade check, job hunting activities, etc.
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- Online system for course registration, grade check, job hunting activities, etc.
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- Access to online catalogs, various online databases, and other services.
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- The APU Portal site has a variety of information on student life, classes, and employment gathered in one place.
6. Contact
| Areas of Responsibility | APU Office | Inquiries |
|---|---|---|
| Graduate School Office Course registration, confirmation of completion requirements, inquiries about the course structure, inquiries about seminars and research. |
Academic Office |
Email: ac-grad@apu.ac.jp |
| Zoom | Academic Office | https://forms.office.com/r/BVb6EmQPGW |
| Class absences |
Email: acsubmit@apu.ac.jp |
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| TA job |
Email: ta-jobs@apu.ac.jp |
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| Library | Library |
Email: library9@apu.ac.jp |
| Student job placement support, internships | Career Office |
Email: career2@apu.ac.jp |
| Employment of graduates *We do not refer students for part-time work. | ||
| Ritsumeikan Center for Asia Pacific Studies (RCAPS) | Research Office |
Email: rcaps@apu.ac.jp |
| Alumni Association | Alumni Association |
Email: apualumn@apu.ac.jp |
| System malfunctions | Information Systems Administrative Office | Inquiry Entry |
| On-campus lost-and-found / Emergencies | Central Security Office | TEL: +81-977-78-1150 (24 hours) |
| Visitor parking | ||
| Student status (leave of absence, withdrawal, etc.) |
Student Office |
Email: apustu1@apu.ac.jp |
| Status of residence (Student Visa), work permits | Student Office |
Email: stuvisa@apu.ac.jp |
| Tuition | Administration Office |
Email: adgaku@apu.ac.jp (invoices and payments) |
| Student Office |
Email: t-fee@apu.ac.jp (Other) |
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| Scholarships | Student Office |
Email: apusch@apu.ac.jp |
| Clubs/circles, Student projects, Local community exchange | Student Office |
Email: stueca@apu.ac.jp |
| Illness/injury, health-related consultations | Health Clinic |
Email: booking@apu.ac.jp |
| Mental Health | Counseling Room | counseli@apu.ac.jp |
| Harassment-related consultations | Harassment Officers | Click on the Harassment Officers link on the left |
| Dormitory life |
AP House Office (Student Office) |
Email: ssc_bo@apu.ac.jp |
