Graduate School (GSAM・GSM・GSAD)
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To ensure a smooth transition into APU university life, we’ll be holding several mandatory orientation sessions for new students.
All required on-demand videos have been uploaded to Moodle. Please make sure to watch them during the orientation period.
Contents
1. Preparation for orientation
〈Issuance of APU Account (ID) and Password〉
You will need your APU account login details (APU user ID and password) to access all of APU’s systems, including your APU email, the university’s online noticeboard (Campus Terminal), Zoom, and for online course registration.
The method for notifying your APU account User ID and Password will be announced via the email address registered with the university in early September (scheduled for September 8).
New Graduate Students:
You can confirm your APU account user ID, password, and student ID number in the "Enrollment Procedures System".
Sample email to be sent in early September (scheduled for September 8) [For International Admissions Students]
(Image Screen) Notification of user ID and password in the "Enrollment Procedures System"
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Some services (e.g., Campus Terminal) may not be available until after September 22.
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If you have any questions, please join the Information System Orientation on September 22.
Prepare for the Academic Writing Training
Attending the Academic Writing Training before beginning your studies is mandatory. The training aims to enhance your academic writing skills and provide knowledge and techniques necessary for completing a large research project (e.g. a thesis, dissertation, report, or case study). Preliminary readings and assignments for this training are available for download. The download link to access this file will be sent to the email address used for the Enrollment Procedures System, so please make sure that you check your email for the link to the materials.
2. Student Life Information Materials
3. On-demand Guidance Videos
A Learning Management System (LMS) was introduced to APU in AY 2001 to promote and support learning in class, provide a place for communication between instructors and students and among students, and as a tool for out of class learning. From AY 2023, the cloud-based service “APU Moodle” was introduced for class support, including the distribution of lecture materials, the submission of reports, and attendance management. Please login to Moodleand watch every guidance video within the period of orientation. There are various contents covering topics such as student rules, health management, and the Off-Campus Program. Before using the Information Environment (IT services), be sure to read the “BEGINNER'S GUIDE for Students” as well. Additionally, please refer to the IT Support webpage for information on how to use Moodle and setting up Multi-Factor Authentication. You will be able to log in to Moodle after receiving the notification of your APU account user ID and password, which will be sent on the evening of Monday, September 8.
4. Orientation schedule
Orientation guidance sessions will be held at the designated dates and times below. Please read the explanations for each guidance session carefully and check the materials you are required to prepare before the guidance session.
You can review the schedule details by clicking on the icon in the top right corner.
* Abbreviations:
GSAM: Graduate School of Asia Pacific Studies – Master’s Program
GSAD: Graduate School of Asia Pacific Studies – Doctoral Program
GSM: Graduate School of Management
Unless an event is explicitly noted as voluntary, all orientation sessions are mandatory, so be sure to include them in your schedule!
September 15 (Mon.)
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. It is recommended that you purchase the Oita Kotsu’s “Beppu City Coupon Ticket ‘The Triple’” in advance (smartphone payment only). Cash and transportation IC cards are also accepted. Event details can be found at the social media accounts below.
APUFLAG
September 16 (Tue.)
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13:30- FLAG Event: Shopping Tour / Voluntary / Meet at AP Hall (AP House 2, 1st Floor)
We will show you where to shop in Beppu City! Transportation expenses are the responsibility of event participants. Tours will depart in the order participants arrive and the last tour departs at 15:30. It is recommended that you purchase the Oita Kotsu’s “Beppu City Coupon Ticket ‘The Triple’” in advance (smartphone payment only). Cash and transportation IC cards are also accepted. Event details can be found at the social media accounts below.
September 17 (Wed.)
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9:00-17:30 Japanese Placement Test / Only for students who want to take Japanese Language Subjects / FⅡBldg
A test to determine your level for Japanese Language Subjects.
We will let you know in-person test time and location by the middle of September.
September 18 (Thu.)
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10:15-11:45 Student Life Guidance Session / Mandatory / F Bldg 1F, Meet at the main entrance facing the fountain
Important information and helpful advice on having a successful life at APU.
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12:45-13:45 Important Information from the University / Mandatory / Millennium Hall
Student Affairs faculty and staff will share real-life stories to highlight key issues every new student should know to ensure a safe and secure university experience.
September 19 (Fri.)
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10:00-11:00 AP House 4 Residents Emergency Drill/ Mandatory / To be announced after moving-in
Emergency drill for AP House residents. Please follow the evacuation instructions and RAs.
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16:30-17:30 Library Orientation / Mandatory / FⅡ122
Information about APU Library and Study Support.
September 22 (Mon.)
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10:00-11:00 AP House 3 Residents Emergency Drill / Mandatory / To be announced after moving-in
Emergency drill for AP House residents. Please follow the evacuation instructions and RAs.
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13:00-14:15 Program Explanation / Mandatory / J201
The Associate Dean of GSM will explain about the academic contents of the Master's Program including the difference between Research Projects, Off-Campus Programs and other important information. We recommend that you check the Graduate School website for an outline of your graduate school and program.
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13:00-14:30 Completion Requirements for GSAM / Mandatory / J102
Program overview and explanation of completion requirements. We recommend that you check the Graduate School website for an outline of your graduate school and program.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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13:00-14:30 Completion Requirements for GSAD / Mandatory / B Bldg. 2F RMR6
Program overview and explanation of completion requirements. We recommend that you check the Graduate School website for an outline of your graduate school and program.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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14:30-16:00 Career Guidance / Mandatory / J103
For students considering job hunting in Japan, we will introduce how to think strategically, along with the career support services available to assist you. We will also explore how to make the most of LinkedIn — a social media platform used by over 60% of APU alumni — and show you how to use it effectively for self-branding.
Introducing the Career Support
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16:30-17:30 Information System Guidance / Voluntary / FⅡ120, FⅡ121
Explanations regarding the IT systems used at APU. Please make sure to bring your own laptop.
* Please read the guidance material “BEGINNER'S GUIDE for Students” and On-Demand Guidance Video in advance.
* APU account user ID and password information will be sent to your e-mail address registered with the university on the evening of September 8. Please check your email for notification instructions and confirm your user ID and password.
September 23 (Tue.)
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16:00-17:30 Using the Co-op / Mandatory / F104, F105, F106
Learn how to use the Co-op membership benefits.
Please read “Using the Co-op” in advance.〈International students〉
*Please bring your Residence card and cash for the Co-op deposit if you wish to join the Co-op.
*If you wish to purchase a SIM card on the same day, please also bring your passport.
〈Domestic students〉
If you are not a Co-op member yet, please visit the APU-COOP shop on weekdays between 11am and 3pm. We will process your membership.
*Please bring your Student ID number (issued through the Online Enrollment Procedures System) and the Co-op deposit.
September 24 (Wed.)
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9:00-12:00 〈International Students only〉Address registration (including enrolling in National Health Insurance system and local tax declaration), Student ID Card Distribution, Bank account applications / Mandatory / F104
International students will register their address, enroll in Japan's National Health Insurance system, fill out local tax declaration forms and bank account application paperwork. All students (including those who do not live in the AP House, or students who have been living in Japan before enrolling at APU) MUST attend.
You will need Japan Post Bank (Yucho Bank) account to receive scholarship, pay tuition fee, as well as to make any other transactions for your everyday life such as receiving your part time job payment and paying for electricity bills, etc.
Please fill in the following survey by the deadline.
Deadline: Sunday, September 21, 11:59pm
https://cw.apu.ac.jp/campusweb/SVA20D0.html?key=SUR20240110111914931813342
※You will be able to access this survey from the morning of September 21.＜Things you need to bring on the day＞
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Passport
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Residence card
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A device which you can check your e-mail
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A screenshot of the screen showing your student ID number in the email which was sent to you on March 26 by the Admissions Office
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Black ballpoint pen (erasable pens are not acceptable)
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INKAN: Personal Seal (if you have one)
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Social Security Number (for U.S. citizen students only)
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Bankbook of your Yucho Bank account (if you already have an account)
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10:00-15:00 Support Desk [Information System] / Voluntary / F107, F112
If you have any questions after reviewing the “BEGINNER'S GUIDE for Students” and the “On-Demand Guidance Video”, please be sure to contact the Support Desk.
*If you require support, please bring your own laptop.
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13:00-14:00 Completion Requirements for GSM / Mandatory / J102
Program overview and explanation of completion requirements. We recommend that you check the Graduate School website for an outline of your graduate school and program.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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14:00-16:00 Academic Writing Training Session Part 1 / Mandatory / FⅡ127
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 1st session focuses on a research thesis.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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16:30-18:00 MBA Bootcamp Part 1 / Mandatory / J301
This is a preparatory non-credit program to help students integrate to studies at the MBA program. 3 sessions are scheduled in total and attending all sessions is mandatory. Each session is taught by different faculty members and covers different topics essential for studies in the MBA program.
September 25 (Thu.)
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8:00-13:00 Health Checkups / Mandatory / AP House 3/4→Oitaken Koseiren Kenko Kanri Center
All new students must take the health checkup. Before going to the health checkup, please make sure to watch the health checkup video on Moodle.
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10:00-15:00 Support Desk [Information System] / Voluntary / F107, F112
If you have any questions after reviewing the “BEGINNER'S GUIDE for Students” and the “On-Demand Guidance Video”, please be sure to contact the Support Desk.
*If you require support, please bring your own laptop.
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14:00-16:00 Academic Writing Training Session Part 2 / Mandatory / FⅡ127
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 2nd session focuses on research questions.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
September 26 (Fri.)
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14:30-15:00 Entrance Ceremony / Mandatory / Millennium Hall
Welcome Programs will be held on campus between 15:00-19:10.
Please refer to the Entrance Ceremony webpage for details.
*Only regular degree students may participate in the entrance ceremony; however, all new students, including non-regular degree students, are welcome to join the Welcome Programs.
September 29 (Mon.)
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9:30-17:00 Course Registration / Mandatory / Online
You can register for courses at home, AP House, or any other location with an internet connection on or off campus.
However, there are some new students who may not be able to prepare their own device by Course Registration Period. For those students, we will open PC classrooms on campus. New students who do not have their own device yet are encouraged to use the PC classrooms. Please note that there are a limited number of PC classrooms, so there is a possibility that you will be unable to use them. We ask for your understanding.
Open PC classrooms will be announced under “Information” on the Campus Terminal.
Campus Terminal: https://portal2.apu.ac.jp/campusp/top.do
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14:00-16:00 Academic Writing Training Session Part 3 / Mandatory / FⅡ127
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This 3rd session focuses on what an argument is.
*Please bring your Student ID number given to you through the Online Enrollment Procedures System.
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16:30-18:00 MBA Bootcamp Part 2 / Mandatory / J301
This is a preparatory non-credit program to help students integrate to studies at the MBA program. 3 sessions are scheduled in total and attending all sessions is mandatory. Each session is taught by different faculty members and covers different topics essential for studies in the MBA program.
September 30 (Tue.)
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10:30-11:30 Extracurricular Activities Guidance / Voluntary / Online / Zoom MTG ID 963 4138 5849
Information on extracurricular activities at APU and how you can get involved!
Join via Zoom: https://weareapu.zoom.us/j/96341385849 (Meeting ID: 963 4138 5849)
Recordings can be viewed on Youtube after few days after the guidance.
https://www.youtube.com/@APU_activities
For more information on extracurricular activities, please check the information below.
APU Student Activities website
APU Student Activities Instagram
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11:30-14:00 Meet APU Clubs and Circles: Talk with members of APU student organizations / Voluntary / J102, J103, J105, J202
Come meet members of APU's registered clubs, circles, and other student organizations to hear more about their activities. Feel free to come and go at your leisure.
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13:00-13:30〈International Students Only〉Scholarship Information (APU Tuition Reduction, JASSO for International Students, and external scholarships) / Mandatory / F105
Scholarship requirements and assessment for continuation for international students (APU Tuition Reduction and JASSO) and introduction of external scholarship information.
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14:00-16:00 Academic Writing Training Session Part 4 / Mandatory / D Bldg 3F, IPS2
Introductory course on academic writing for graduate students. 4 sessions scheduled in total and attending all sessions is mandatory. This final session focuses on research ethics and plagiarism. *Please bring your APU account user ID and password and Student ID card.
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16:30-18:00 MBA Bootcamp Part 3 / Mandatory / J301
This is a preparatory non-credit program to help students integrate to studies at the MBA program. 3 sessions are scheduled in total and attending all sessions is mandatory. Each session is taught by different faculty members and covers different topics essential for studies in the MBA program.
October 1 (Wed.)
Start of Classes, Fall Semester 1st Quarter | Class Timetable
5. Contact
| Areas of Responsibility | APU Office | Inquiries |
|---|---|---|
| Graduate School Office Course registration, confirmation of completion requirements, inquiries about the course structure, inquiries about seminars and research. |
Academic Office |
Email: ac-grad@apu.ac.jp |
| Zoom | Academic Office | https://forms.office.com/r/BVb6EmQPGW |
| Class absences |
Email: acsubmit@apu.ac.jp |
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| TA job |
Email: ta-jobs@apu.ac.jp |
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| Library | Library |
Email: library9@apu.ac.jp |
| Student job placement support, internships | Student Office |
Email: career2@apu.ac.jp |
| Employment of graduates *We do not refer students for part-time work. | ||
| Ritsumeikan Center for Asia Pacific Studies (RCAPS) | Outreach and Research Office |
Email: rcaps@apu.ac.jp |
| Alumni Association | Alumni Association |
Email: apualumn@apu.ac.jp |
| System malfunctions | Information Systems Administrative Office |
Email: Inquiry Entry |
| Student status (leave of absence, withdrawal, etc.) |
Student Office |
Email: apustu1@apu.ac.jp |
| Status of residence (Student Visa), work permits | Student Office |
Email: stuvisa@apu.ac.jp |
| Tuition | Office of Institutional Planning |
Email: adgaku@apu.ac.jp (invoices and payments) |
| Student Office |
Email: t-fee@apu.ac.jp (Other) |
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| Scholarships | Student Office |
Email: apusch@apu.ac.jp |
| Clubs/circles, Student projects, Local community exchange | Outreach and Research Office |
Email: stueca@apu.ac.jp |
| Illness/injury, health-related consultations | Health Clinic |
Email: booking@apu.ac.jp |
| Mental Health | Counseling Room | counseli@apu.ac.jp |
| Harassment-related consultations | Harassment Officers | Click on the Harassment Officers link on the left |
| Dormitory life |
AP House Office (Student Office) |
Email: ssc_bo@apu.ac.jp |
