2021 Undergurduate Academic Handbook

10The Ritsumeikan Trust (hereinafter, "the Trust") has instituted its own rules and systems to ensure that the personal information of its students used in the course of the Trust's educational and research activities is handled in accordance with laws, regulations, and other personal information protection standards. As part of this, the Trust implements and maintains the following Basic Policy on the Protection of Personal Information. Rules for the handling of personal information for the purposes of academic research are stipulated separately to this policy.1. In order to implement this Basic Policy, the Trust shall establish and publicly announce the Ritsumeikan Trust Personal Information Protection Regulations, and ensure that they are known and observed by all faculty and staff (including executives, faculty members, administrative staff members, part-time workers, and dispatched workers) and associates of the Trust.2. The Trust shall establish appropriate information security measures against illicit access, computer viruses, etc., in order to prevent the loss, destruction, manipulation, or leakage of personal information.3. The Trust shall acquire personal information only by legal and proper means. As well as refraining from acquisition of information by improper means, the Trust shall ensure that the subject of the personal information consents to the purposes of its use, or announce the necessary arrangements on the Trust's website.4. The Trust shall ensure that personal information acquired indirectly has been acquired properly from its subject, and shall announce the intended purpose of use and other necessary arrangements on the Trust's website.5. The Trust shall conrm that the subject of personal information has the right to disclose, correct, suspend, or erase that information, and shall treat applications from the subject concerning such acts with due respect.6. When sharing personal information with a third party or entrusting it to a third party under an outsourcing arrangement, the Trust shall investigate that party, conclude a contractual agreement, and take all other steps required by law.7. Personal information provided for the purposes of becoming a student of any of the educational institutions of the Trust shall be handled by the Trust with the same care as is applied to personal information provided by past and current students of those institutions.8. The following principles shall apply to specic aspects of the acquisition and handling of personal information: • Personal information shall only be used within the scope of the purpose of its acquisition, only by persons granted authority in accordance with the specic tasks involved, and only to the extent necessary to perform those tasks. • Personal information shall not, in principle, be provided to any third party. • Personal information shall not be used outside the original purpose, removed from its regular place of use, transmitted to any third party, or otherwise leaked. • Employees of the Trust are prohibited from recklessly disclosing personal information encountered in the course of their work to any third party and from using such information for improper purposes. This prohibition continues to apply after employees have ceased to engage in the work in question. • The Trust shall not acquire, use or provide personal information of the following nature:  1. Matters concerning personal thoughts, beliefs or religion  2. Matters that may be the cause of social discriminationApril 1, 2005Basic Policy on the Protection of Personal Information

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